Leave Administrator

In order to be considered for this position, applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and will not be reviewed. These applicants will be disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected. Education and work experience fields must be completed, regardless of the presence of an attached resume.

Once the posting closes, all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the Minimum Requirements for this position as noted in the Job Description. We encourage all applicants to provide a comprehensive, concise history of their education, certification, licensing, and employment history. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application.

For questions regarding this posting, please contact Sherry Christman, Human Resources Analyst at or 610-829-6382.

Equal Employment Opportunities - It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, gender expression, age, genetic information, disability, or any other status protected by the Pennsylvania Human Relations Act, Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA) and any other state, federal, or local law.

GENERAL PURPOSE
The Leave Administrator is responsible for performing a variety of administrative work in coordinating the leave programs of the County of Northampton, including sick leave, FMLA (Family and Medical Leave Act) leave, requests for accommodations under the ADA (Americans with Disabilities Act), and military leave laws. Utilizes excellent verbal and written communication skills to disseminate information to employees and managers of the County of Northampton.

SUPERVISION RECEIVED
This position reports directly to the Deputy Director of Human Resources.

ESSENTIAL DUTIES OF THE POSITION
Administration of FMLA leave requests, military leave requests, and requests for accommodation under the ADA.

Work with management and employees to administer FMLA requests effectively and in accordance with legal and policy guidelines.

Work with management and employees on ADA-related issues, including reasonable accommodation determinations.

Recognizes employee relations and ADA issues as they arise within the course of business and follows up as necessary.

Approves and/or denies leave cases based on relevant medical information under the general direction and guidance of the Director and Deputy Director of Human Resources. Coordinates and organizes all medical information and ensures that HIPAA and Employee Privacy guidelines are followed when receiving, transmitting, and storing medical information.

Manages all administrative aspects of leave including tracking hours used/taken. Works with Payroll personnel to ensure that pay for employees is accurate.

Works closely with employees to ensure that all relevant completed medical documentation is submitted for timely review. Maintains appropriate contact with all employees on leave and coordinates all aspects of return to work for employees on leave.

Tracks sick occurrences and notifies supervisors accordingly.

Produces and manages reporting metrics and analytics for all leave cases. Presents reports as requested.

Manages Worker's Compensation program and return to work programs for the County.

Assists in development and administration of all of the department's goals, objectives, and systems.

*An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

REQUIRED MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE - Completion of a high school or general equivalency diploma; AND

An Associate's Degree in Human Resources or a related field; AND

Two (2) years of full-time, professional experience in the human resources field

OR

Completion of a high school or general equivalency diploma; AND

Three (3) years of full-time, professional experience in the human resources field.

Experience with leave administration, FMLA leave, and/or ADA accommodations preferred.

CERTIFICATION/LICENSE - Preferred certificate from the Human Resource Certification Institute (HRCI) with the designation of Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR), or Society of Human Resource Management (SHRM) with the designation of SHRM - Certified Professional (SHRM-CP) or SHRM - Senior Certified Professional (SHRM-SCP).

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of state and federal laws and regulations, as well as County policies, rules and regulations governing human resources administration, specifically as they pertain to applicable leave programs.

Thorough knowledge of principles, practices, methods, and techniques commonly employed in leave administration.

Ability to work effectively in a team environment with associates. Must be capable of effective planning and priority setting.

Ability to manage projects simultaneously while working under pressure to meet deadlines.

Knowledge of computers and computer software, with ability to apply this aptitude in word processing, Excel spreadsheet development, and Word document merges.

Ability to maintain confidential and sensitive information.

Ability to establish and maintain effective working relationships with employees, supervisors and managers, other agencies, and the public.

Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position.

TOOLS AND EQUIPMENT
Telephone, personal computer (including HRIS, word processing, spreadsheet and other specialized software), calculator, fax machine, and copy machine.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk, and/or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually quiet.

SELECTION GUIDELINES
Formal application, rating of education and experience, interview, and reference check as well as job related tests may be required.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

FLSA STATUS: FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)
DESIGNATION: CAREER SERVICE
PAY GRADE: CS-22
UNION STATUS: NON-UNION

Updated April 2024